EPNA July 1, 2021 meeting minutes

Meeting called to order at 6:36pm.

Intro/ Approval of Minutes

• 13 people in attendance.
• Tom moves, Alex seconds, approval of June minutes passed.

Alex (Treasurer)

• Financial update:
  • $16,000 in bank
  • Past quarter expenses
    • ~$860 Festival Insurance/Permit Fees
    • $200 Friends Starkweather Creek
  • Anticipated another $2,700 in Festival expenses
• Tables submitted by Alex:

Q2 Transactions
Category	Item	Amount
Fest	Insurance	$ (259.56)
Fest	Permit Fee	$ (600.00)
Donation	Friends of Starkweather Creek	$ (200.00)
Operating Expenses	Zoom fees	$   (47.43)
Income	Member Fees	$ 50.00
Income	Dividend	$ 0.80

Assets
Asset	Amount
checking	$ 15,417.26
savings	$ 827.51
total	$ 16,244.77

Future transactions
Upcoming
Fest	($7,600)
Fest income	$2,500
Potential fest income	$2,370
Total	($2,730)

Joint EENA Garage/Yard Sale Sat. 9/18

• Tom (cochair) is coordinating with Emerson East Neighborhood for yard/garage sale in Sept.
  • EENA may have a website
• Eken Park Yard sale happened in June

Sculptures

• Sculptures left by previous home owner
• Donated to EPNA
• Should we display near the Eken Park sign
• One looks like a fish
• One looks like a weathervane
• Catie will follow up with more info
• Photos of the sculpture below:

Art Walk Committee (Tabled from June)

• Committee chair postponing indefinitely.

Traffic Impacts of ella (Tabled from June)

• Interested parties not present.
• What streets would the driveways exit?
  • We have plans available showing this.
• There may have been a traffic report publicly available.
• Currently, “No Parking” signs posted on North Lawn near E Wash.
• Tom will contact Anne about future traffic plans.
• Further tabled until Aug.

Festival Updates

• Fundraiser
  • Sat 7/17 2pm, rain date Sun 7/18
  • Still need one more cornhole board
  • Bean bag tournament (cornhole)
  • Will be tossing beanie babies instead of bean bags
  • $15 Entry per team
  • Outdoor event
• Everything on track
• Applying for beer license
• Food vendors booked
  • New vendor located in Eken Park
  • At capacity for vendors
• Donations going well
• Donors:
  • ella (Anne Morrison) large donor
  • Heritage Credit Union was historically a large donor but haven’t responded
    • Responded during meeting and has pledged a donation
  • A1
  • Liz Lauer
  • Dexter’s Pub
• No raffle this year
• Accepting credit cards
• In 2019 $7k in beer sales
• Possibly using tickets for soda
• No water wagon this year (city is not doing water wagons this year)
  • Vendors must bring water/soda
• Need to borrow tablet
  • Can’t be leased
  • Could use cellphones if necessary

Alder Updates

• Tabled, Syed not present

Open Comments

• Kelly concerned that sign on Commercial and North is obscured by vegetation
  • Wants plants transplanted
  • Green committee should oversee
• Jenny encourages a membership drive, suggests squarespace
  • Flier for festival includes information on how to join
  • Attendees will be able to sign up at the festival
• There will be a children’s parade at the festival
• Catie:
  • When and how do we promote the festival
    • Event for fundraiser on festival
    • Please share on social media
  • When and how do we recruit volunteers
    • Previously we started a month before the festival
    • Maybe we should start earlier
  • Do we have new logos from Mark
• Is there a Nextdoor EPNA page
  • https://nextdoor.com/pages/eken-park-neighborhood-association-madison-wi/
• Tom how do we increase blog subscription
• Jim volunteers to take up treasurer duties
• Catie wants Treasurer to be present on day of festival
• Susan wants a licensed bartender
  • Cooper (co-chair) is a licensed bartender

Adjourn

• Jim moves and Kelly seconds, meeting adjourned at 7:32pm