Intro/Approval of Minutes

• Meeting called to order at 6:35pm with 15 people in attendance.
• Kaitlin moves to approve Dec minutes, Tom 2nds, passed unanimous.
• Jim moves to approve Jan minutes, Bernice 2nds, passed unanimous.

Treasurer Report

*HERITAGE CREDIT UNION
EKEN PARK Neighborhood Association.
Current Balance: $18,168.50

Withhold $12,800 to cover costs of a rained out Festival.*
Withhold $3090, pending payment to Ericka for installing the remaining three butterflies at our Johnson St. gateway entrance.

Placeholder amount, this may be reduced.
$18,168
-$12,800
-$3090
= $2278 remaining balance.

Credit Card

• Treasurer is concerned about using debit card because it doesn’t have the same fraud protections as a credit card.
• Should we apply for a credit card from Heritage Credit Union?
  • HCU claims we can have our balance reimbursed in the case of fraud.
  • A member voices approval as long as we pay it off monthly and there are no fees.
  • Co-chair asks if there are fees with HCU CC?
    • No annual fees
  • *HCU is merging with another credit union soon. Will their stance change when this is completed?
    • No, their stance will not change.  If anything the new CU has more technology power to do the investigations quicker.
• Can we turn on auto-pay?
• Motion made by Zach Johnson to empower officers to make decision about credit card, 2nd by Bernice. Passed unanimously.

Donations

• Cochair: 
  • Is there urgency on any donations brought to our attention?
  • Are we identifying possible donations transparently and fairly?
  • Officers looked at SASY’s grant system.
    • SASY has a board of trustees and adopts grants.
    • Has formal application process.
  • Establish an ad hoc committee for recommending to the EPNA how we solicit and approve donations.
• A member stated we have a shitton of money, so we should donate to 
  • Bashford food pantry
  • Eastside community center
  • Girls Rock camp
  • Emmerson Water Fountain
• A member expressed support for the ad hoc committee and volunteered to lead.
• Motion to form an ad hoc committee to recommend a process (or lack thereof) for soliciting and approving donations by Charlie, 2nd by Zack B, approved unanimously.
• A member stated that we should attempt to solicit as much input from the community about this process
• Motion by Jim to donated $300 to Bashford food pantry, 2nd by Charlie M.
  • Discussion: Tom is in favor and withdraws the rest of his suggestions on donations.
  • Motion passed with 14 in favor, 1 opposed.

ByLaws Amendment

• Referred to subsequent meeting. There will be another amendment published via the blog before then.

Alder Updates

• Alder not in attendance.

Open Comments

• Tom R:
  • 501c3 is good for fundraising and for the festival.
  • Emmerson East NA website has some information about merging with EPNA.
• *Very concerned about bus line changes please take time to review the changes and provide feedback to the city.
  • https://www.cityofmadison.com/council/district12/blog/?Id=24800
  • Zach Johson: Transportation Comm had its first meeting
    • BRT network redesign people hold a meeting specific to our neighborhood to give us an update about our issues.
• Jeff S: Small rain garden in Wash Manor park could use some beautifying. Requesting funds for 2 plant kits, 64 plants, for $144. Deadline is March 15th.
  • Jim moves to authorize EPNA to give $144 funds to Jeff Steele for the purpose of buying plants, 2nd Tom.
    • Discussion:
      • Sounds like greenspace committee activity.
      • In the future maybe this should come from a greenspace committee budget.
      • Jeff will reach out to Rick to make him aware of this.
    • Approved unanimously.
• Zach J: McCormick garden needs tools.
  • Get list of tools, ask neighborhood for tool donations, allocate funds for remaining needed tools.
• Jim W: Is perceived lack of police enforcement regarding traffic and shootings an issue with EPNA?
  • Zach: Transportation committee is discussing traffic enforcement

Adjourn

• Kelly moves to adjourn, 2nd Tom, adjourned at 7:29pm.

*Taken from Zoom Chat

Motions in bold.